Terms & Conditions

Service Provider

The online stores qubitconference.com and qubitacademy.com are operated by Qubit Security s.r.o. (hereinafter the “Qubit”). Registered office: J. Kozáčeka 2, 960 01 Zvolen. The service provider (Company ID: 47 717 505, registered with the Municipal Court Banská Bystrica, registration No. 26847/S) organises conferences, workshops and commercial presentations held online, in person or in a hybrid format (together the “Events”) in accordance with the law.

Identification of the Contracting Parties

The participant places their order by completing the registration form, and Qubit provides the product and issues an invoice. The participant may verify or amend their details during registration, as well as after a successful registration upon request. The participant is liable for any damage caused by inaccurate or false data. In case of doubt, Qubit is entitled to delete inaccurate or false registrations or to verify the authenticity of the participant.

Payments

After completing and submitting the online registration form, full payment is required no later than 7 business days from the invoice issue date. Payment of all proforma and tax invoices is subject to VAT in accordance with applicable legislation.

If you submit your registration less than 7 business days before the first day of the event, all fees must be paid in full before attending the event.

Qubit reserves the right to cancel any registration without notice at any time before the start of the event if all fees due have not been paid by the relevant time. Should Qubit not exercise its right to cancel before the event, participants whose fees have not been paid by the start of the event will be required to pay on site.

Conference Ticket Types and Special Conditions

Standard Conference Pass - the regular ticket for professional delegates.

Public Pass (discounted ticket) - intended exclusively for delegates from the government, academic and non-profit sectors.

• Qubit is entitled to request proof of eligibility (a work e-mail address, employer confirmation, etc.).
• If a delegate cannot prove eligibility, they are obliged to pay the difference up to the price of the standard Conference Pass.
• If the difference is not paid, Qubit will cancel the registration and refund the amount paid less a 5% service fee.

Solution Provider Pass - intended for delegates attending the event for business opportunities, solution presentations or client prospecting. This applies in particular to job titles such as: key account manager, sales manager, business development, account executive, project manager, vendor representative, partner manager and similar commercial positions.

• If a delegate in this category incorrectly purchases a standard Conference Pass, the registration will not be accepted.
• The delegate will be asked to pay the difference up to the price of the Solution Provider Pass.
• If the difference is not paid, the registration will be cancelled and the amount paid will be refunded less a 5% service fee.

Cancellation Terms

• 60+ days before the event - 100% refund minus a 100 € administrative fee,
• 30-60 days before the event - 50% refund,
• 0-30 days before the event - no refund is possible; however, the delegate may request a voucher valid for 12 months or a substitution by another person (a replacement).

We recommend sending your request by e-mail to [email protected].

Cancellation by Qubit

Qubit reserves the right to reschedule or cancel any event due to a low number of participants or if other circumstances so require. Qubit will notify you by e-mail at least 10 business days before the event start date. After notification, you may reschedule or obtain a full credit. Qubit is not liable for non-refundable travel fees in the event of a rescheduling or cancellation of the event.

Cancellation due to Force Majeure (Vis Maior)

Qubit cannot be held responsible for changes to and cancellation of an event arising from circumstances beyond its control, such as war, strike, riots, crime, a state of emergency, public health orders or bans, extreme weather situations or the issuance of any order by any public authority that makes holding the events impracticable, unlawful or impossible (force majeure circumstances). We cannot be held liable for any loss or damage resulting from the substitution, change, cancellation or postponement of an event caused by a force majeure circumstance. In such a case we may not be able to refund the registration fee (if paid) and an additional fee for the replacement event may be charged.

The participant agrees that, should Qubit organise a virtual event instead of an in-person or hybrid event due to force majeure, Qubit will refund the pro-rata difference between the in-person conference ticket and the virtual ticket back to the bank account of the participant from which the invoice was originally paid, within ten (10) business days of the date on which the virtual event was held.

Substitutions

Participant substitutions, including those made on site, are permitted with the written consent of the original registrant. You may send your request by e-mail to [email protected].

Visas

Obtaining a visa is the sole responsibility of the registrant. Details will be provided by the local government of the host country. Upon receipt of a paid registration, Qubit will provide an invitation letter on request.

Age Limit

Participants must be at least 18 years old to attend the event and all related events. Requests for any exception to this requirement must be submitted in writing to Qubit management.

Dress Code

Business casual is appropriate for this and all events.

Badges

All persons on the conference floor must have an identification badge visible on their person at all times. A badge, which you will receive at the registration desk at the event venue, is required to enter the events.

Feedback - Qubit is grateful for participants’ feedback at our events. Qubit may use participants’ company logos, quotes and testimonials in future marketing literature and on the website.

Unauthorised Sales

Unauthorised selling at the events is prohibited. We reserve the right to escort from the events any individual reported to be selling without authorisation or presenting their own products or services while not being a sponsor of the event.

We encourage participants to support the paying sponsors who in turn support this industry. We also recommend that you do not accept proposals from non-sponsors.

Refusal of Entry

At our sole discretion and without refund, we reserve the right to refuse entry to an event or to remove from it anyone we find to be behaving in a manner that could disrupt the event or any other participant.

We hereby prohibit the creation of any audio or video recordings and the publication of such recordings on any shared portal or network.

Intellectual Property and Copyright

All Qubit materials related to the event are exclusively reserved, and any unauthorised reproduction, publication or distribution is strictly prohibited. Qubit is not liable for any loss or damage suffered by the client or any third party as a result of the use or reproduction of any related materials. It is also agreed that Qubit bears no responsibility for ensuring that the client has obtained the necessary permissions in connection with the use of names, persons, trademarks or any other copyrighted materials. Qubit reserves the right to use the above materials for marketing and/or commercial purposes. This agreement supersedes any prior agreement between the parties regarding all Qubit materials.

Programme Changes

Please note that although the speakers and topics were confirmed at the time of publication, circumstances beyond Qubit’s control may require the substitution, change or cancellation of speakers and/or topics. As such, Qubit reserves the right to change or amend the advertised speakers and/or topics where necessary, without any liability towards you. Any substitutions or changes will be updated on our website as soon as possible. Qubit reserves the right to make changes to the event plan and speakers or to cancel programmes if registration criteria are not met or when conditions beyond its control prevail. All parts of the event are filled on a first-come, first-served basis. Arrive early to secure your seat!

Disclaimer

The information presented on this website and the websites of its affiliated companies is provided for informational purposes only and should not be regarded or interpreted as business or professional advice on any matter, and therefore should not replace direct consultation with professional, business or other competent advisors. The content of this website contains general information only. We expressly disclaim all liability in connection with actions taken or not taken based on any or all of the content of this site.

Although we have made every effort to ensure that all information contained on this website is accurate and obtained from reliable sources, we are not responsible for any errors or omissions, nor for the results obtained from the use of the information presented.

We do not endorse and are not necessarily responsible for any third-party content that may be accessed through this website.